City Hall Room Rentals

Room Rentals Update:

Please note that room rentals for private party events are currently on hold until further notice. We are not accepting any bookings at this time.

Room Rental Frequently Asked Questions

How does the rental process work?

How to Reserve a Room

Check Availability
Contact City Hall by phone or email to confirm whether your desired date is available, or submit a rental application with your preferred dates.
Submit a Rental Application
Complete the online rental application if you have not already done so.
Application Review
Once your application is received and approved, and your requested date is confirmed as available, you will receive an email with your rental fee, deposit amount, and payment instructions.
Date Hold
Your requested date will be held for three (3) business days while payment is pending. If payment is not received within that timeframe, the hold will be released.
Booking Confirmation
Your reservation will be officially confirmed once both the rental fee and deposit have been received.

What is the difference between the rental fee and the deposit fee?

Fees and Deposit

The rental fee covers the use of the facility during your reserved time.

A nonrefundable deposit is required for all rentals. This deposit helps cover room maintenance and staff time associated with the rental.

Renters are responsible for any damage to the facility or violations of rental policies that occur during their event. If the cost of repairs, cleaning, or staff time exceeds the deposit and applicable hourly rental fees, additional charges may be assessed to the renter.

What should I expect on the day of my rental?

Day of Rental: What to Expect

Arrival and Room Access
Your rental time will begin promptly at the start time listed on your application.
Room Monitor and Checklist
On the day of your event, a room monitor will unlock the facility and meet with you to go over a pre-event checklist. This allows you to document any existing damage or issues before your event starts.
Post-Event Inspection
At the end of your rental period, the room monitor will conduct a final checklist to ensure the space is clean and undamaged. Any discrepancies, such as additional cleaning needs or damage, will be documented and may incur additional charges.

Do you provide tables and chairs for rentals?

Yes! We offer a variety of tables and chairs for renters to use, including both rectangular and round options. However, availability cannot be guaranteed, as some items may be in use by other city departments.

Approximate quantities and sizes:

Chairs: Up to 120 chairs may be available.
Tables:
- Round Banquet Tables: 60-inch rounds, seating up to 8 people each.
- Rolling Conference Tables: Each table seats 2 people.
- Rectangular Tables (availability varies): When available, options include 8’x 3’, 6’x 3’

Please confirm specific availability prior to your event date to ensure the furniture meets your needs.

Do you provide tablecloths?

Will the room be set up for our event?

Can we decorate the room?

Is there an audio/video system available?

Yes, we have an integrated audio/video system. To connect sound or video, you will need to use your laptop with our wireless presentation system (Clickshare) or via HDMI connection. The Clickshare system requires you to download software to your computer and connect using a Clickshare device via a USB port.

Please note that the audio system does not support Bluetooth connectivity. While we strive to provide a reliable A/V system and public Wi-Fi, we cannot guarantee compatibility with your devices or that they will meet all your requirements. If the A/V system is essential for your event, we recommend bringing your own equipment and hotspot for assurance or meeting with us in advance to test the compatibility of your technology with our system.

Is there a kitchen available?

General policy

The Cottonwood Heights city hall is available for resident use. Non-community groups and non-residents may also be scheduled based on secondary availability and city approval. Review the Facility Use Policy and fill out the Facility Use Application.

For inquiries about date and time availability, please email.

Building rental hours

Rooms are available first come first serve:

Monday, Wednesday, and Thursday: 7 a.m. - 10 p.m.
Tuesday: Closed
Friday and Saturday: 9 a.m. - 11 p.m.
Sunday: Closed

Rentals cannot interfere with city business, and city meetings and events take precedence over other building use.

Fees

8-Hour Block (All Day) Rentals:

Available Friday and Saturday

Resident: $650
Non-resident: $1,200

Hourly Rentals:

All rentals have a mandatory two-hour rental minimum and include set-up and clean-up times. For all day rentals and hourly rentals: You'll incur a $50 charge for each additional 15-minute increment or portion of that increment. For example, if you arrive 20 minutes early, you'll incur a $100 charge.

Room	fees
Cullimore Community Room with kitchen	$75 per hour: Resident, 501(C)(3) nonprofit within city, or business within city limits $150 per hour: Nonresident, 501(C)(3) nonprofit outside city or business outside city limits Government: Free during business hours, and then $50 per hour

security deposits	Policies
Resident and non-resident use: $150	Prepaid Security Deposits A security deposit is required at the time of reservation and is non-refundable. The deposit helps ensure that the facility is used responsibly and in accordance with the rental agreement. City staff will inspect the facility after the event to verify the following: No building or property damage No missing city property No rental agreement violations Compliance with the approved reservation time The building and surrounding property are left clean and orderly If damage, missing property, or other violations occur, the applicant will be reliable. If the cost of damages or violations exceeds the amount of the deposit, the remaining balance will be billed to the applicant. The coordinator will manage all security deposits and any related damage assessments following the event

security deposits

Policies

Resident and non-resident use:

$150

Prepaid Security Deposits

A security deposit is required at the time of reservation and is non-refundable. The deposit helps ensure that the facility is used responsibly and in accordance with the rental agreement.

City staff will inspect the facility after the event to verify the following:

No building or property damage
No missing city property
No rental agreement violations
Compliance with the approved reservation time
The building and surrounding property are left clean and orderly

If damage, missing property, or other violations occur, the applicant will be reliable. If the cost of damages or violations exceeds the amount of the deposit, the remaining balance will be billed to the applicant. The coordinator will manage all security deposits and any related damage assessments following the event

Cullimore Community Room

2,400 square feet
Maximum occupancy: 156
Microphones and monitors (must bring laptop from home)
Chairs and tables available, including 5-foot round tables, 8-foot and 6-foot banquet tables, and 5-foot meeting tables
Catering kitchen for warming food

New Hours Starting March 2, 2026!

Beginning Monday, March 2, 2026, Cottonwood Heights City public services will be open: Monday–Thursday | 7:00 a.m. – 5:00 p.m. | Closed Fridays | Plan your visit accordingly!

Cottonwood Heights, UT

Room Rentals Update:

Please note that room rentals for private party events are currently on hold until further notice. We are not accepting any bookings at this time.

Room Rental Frequently Asked Questions

How to Reserve a Room

Fees and Deposit

General policy

Building rental hours

Fees

Cullimore Community Room

New Hours Starting March 2, 2026!

Beginning Monday, March 2, 2026, Cottonwood Heights City public services will be open: Monday–Thursday | 7:00 a.m. – 5:00 p.m. | Closed Fridays | Plan your visit accordingly!

Room Rentals Update: Please note that room rentals for private party events are currently on hold until further notice. We are not accepting any bookings at this time.

Room Rental Frequently Asked Questions

General policy

Building rental hours

Fees

Cullimore Community Room

Room Rentals Update:

Please note that room rentals for private party events are currently on hold until further notice. We are not accepting any bookings at this time.